Employee management software
Every employee record, in one place people actually trust.
Profiles, documents, reporting lines and details that used to live across inboxes and spreadsheets, kept together and always current.
How it works
From new hire to complete record, without the chasing
Employee data goes wrong when it is copied between files. VixHR keeps a single record per person and lets the people it describes keep it up to date.
- 01
Bring your existing data in
Import employees in bulk from CSV or Excel, so you start with your real records instead of re-typing them one by one.
- 02
Each person gets a complete profile
Personal details, job information, reporting lines and documents sit together in one profile, with the fields your organisation needs.
- 03
Employees keep their own details current
Self-service lets people update their information and see their own records, which takes routine questions off HR’s plate.
- 04
The same record powers everything else
Attendance, leave and payroll all read from this record, so a change made once is right everywhere.
What’s included
A complete employee record, and the tools to keep it clean
- Smart employee profiles
- A single profile per employee holds personal details, job information and history, so HR and managers find what they need in one place.
- Custom fields
- Add the fields your organisation actually tracks, beyond the standard set, without a workaround spreadsheet.
- Bulk CSV and Excel import
- Load your whole workforce at once and update records in bulk when things change.
- Visual org charts
- See reporting lines and team structure as a chart that updates itself as people join, move or leave.
- Document storage
- Keep contracts, IDs and certificates attached to the right employee instead of scattered across shared drives.
- Employee self-service
- Employees view and update their own details and documents, so the record stays accurate without HR retyping.
One source of truth
Change a detail once. It’s right everywhere.
When people data lives in several files, every update is a chance for two versions to disagree. VixHR keeps one record that attendance, leave and payroll all rely on.
- A single profile per person across every HR process
- Documents attached to the employee, not to an email thread
- Org charts generated from real reporting lines
- Self-service updates that flow into the same record
FAQ
Employee management questions, answered
It is a system of record for your workforce: profiles, documents, reporting lines and job details in one place. In VixHR that record also feeds attendance, leave and payroll, so it stays accurate across every HR process.
Yes. You can import employees in bulk from CSV or Excel files, and our team helps map your columns during onboarding so you start with your real data.
Yes. Custom fields let you add the information your organisation needs to track on each employee, so you don’t need a separate spreadsheet for it.
Documents such as contracts, IDs and certificates are stored against the employee’s profile, with access controlled by role, so they are easy to find and not scattered across drives.
Yes. Employee self-service lets people view and update their own details and documents, reducing the routine requests HR has to handle.
Yes. Org charts are generated from the reporting lines in your employee records and update as people join, move or leave.
Works with the rest of VixHR
- Attendance & time trackingCapture accurate hours for office, field, and shift workers alike.
- Leave managementHandle every request, approval, and balance without spreadsheets.
- PayrollRun pay that's already reconciled with hours, leave, and deductions.
- Reporting & analyticsSee what's happening across your workforce in real time.
- Multi-company & securityManage several entities safely from one login.
See VixHR on your own data
A 30-minute walkthrough, tailored to how your team works today.
Request a demo