Time & attendance software
Attendance you can trust, without a single timesheet.
Capture accurate hours for office, field and shift teams — verified by location or biometric device, and flowing straight into payroll.
How it works
From clock-in to payroll, no timesheet in between
Most attendance errors start when hours are collected by hand. VixHR captures them at the source, applies your rules, and hands finished numbers to payroll.
- 01
People clock in the way that suits their job
From the mobile app, the web, or a biometric device at the door. Office, field and shift workers each use the method that fits, and all of it lands in one system.
- 02
Location and identity are verified
GPS verification and geofencing confirm that people are where they should be, and biometric devices confirm who is clocking in.
- 03
Your policies apply automatically
Shifts, grace periods, late arrivals, absences and overtime multipliers are calculated from your rules, the same way for every employee.
- 04
Approved hours flow to payroll
Managers approve exceptions on a live dashboard, and finished attendance data feeds the pay run with nothing to re-key.
What’s included
Everything you need to track time accurately
- Mobile clock-in and clock-out
- Employees record their hours from a phone in seconds, whether they are at a desk, on a site visit or between locations. Managers see the same data instantly.
- GPS verification and geofencing
- Confirm location at the moment of clock-in, and define approved work areas so clock-ins outside them are flagged for review.
- Biometric-device integration
- Connect fingerprint and face-recognition terminals so attendance from the front door syncs into the same records as mobile and web clock-ins.
- Shift management
- Build shifts and rosters for every team, including split shifts and overnight schedules, and see coverage at a glance.
- Automatic overtime
- Set overtime thresholds and rates once. Extra hours are calculated from approved attendance and passed on to payroll, without a manual calculation.
- Real-time attendance dashboard
- See who is in, who is late and who is absent right now, filtered by team, location or department.
- Late and absence alerts
- Managers and HR are notified when someone is late or missing, so gaps get handled the same day instead of at month end.
Field and shift teams
Built for people who aren’t at a desk.
Retail floors, factories, clinics and client sites don’t run on a nine-to-five at one address. VixHR handles multiple locations and shift patterns in a single, consistent record.
- Approved work areas set separately for each site or branch
- Rosters for rotating, split and overnight shifts
- Biometric and mobile clock-ins land in a single attendance record
- One set of overtime rules applied consistently to every shift
FAQ
Attendance questions, answered
It records when employees start and finish work, applies your policies for shifts, lateness and overtime, and turns the result into reliable hours. In VixHR those hours feed payroll directly, so there are no manual timesheets to collect or correct.
Yes. Employees clock in and out from the mobile app, and GPS verification records where they were. With geofencing you can define approved work areas, so clock-ins from outside them are flagged for review.
VixHR integrates with biometric devices such as fingerprint and face-recognition terminals, so attendance recorded at the door syncs into the same system as mobile and web clock-ins. Share your device model and our team will confirm compatibility during onboarding.
You define shifts, rosters and overtime rules once. VixHR then applies them to approved attendance data, calculating late arrivals, absences and extra hours automatically, including split and overnight shifts.
Yes. Approved attendance, overtime and leave feed the pay cycle directly, so pay reflects actual hours worked without re-entering anything.
Yes. The real-time attendance dashboard shows who is in, late or absent right now, with filters for team, department and location, and alerts notify managers about lateness and absences as they happen.
Works with the rest of VixHR
- People managementKeep every employee record, document, and org detail in one system.
- Leave managementHandle every request, approval, and balance without spreadsheets.
- PayrollRun pay that's already reconciled with hours, leave, and deductions.
- Reporting & analyticsSee what's happening across your workforce in real time.
- Multi-company & securityManage several entities safely from one login.
See VixHR on your own data
A 30-minute walkthrough, tailored to how your team works today.
Request a demo